pre qualification of suppliers in Kenya

Prequalification of Suppliers /Tender for the Financial Year 2023/2024 in Kenya

Pre-Qualification/Registration of  tenders /Suppliers for various  Services/Goods in  Kenya.


Geoffe Mitch services ltd Cleaning Services hereby invite interested suppliers and service providers with suitable capabilities to be prequalified for supply of various categories of goods, provision of services and/or works for the period 2023– 2024 in Nairobi/Kenya.

1.1 Introduction
GM Services Limited would like to invite interested candidates who must qualify by
meeting the set criteria as provided by procuring entity to perform the contract of supply and delivery
or provision of services to the company.

1.2 Pre-qualification Objective
The main objective of this part is to deliver assorted items and also provide services under relevant
tenders/quotations to Geoffe Mitch Limited as and when required during the period ending 2023.
1.3 Invitation of Pre-qualification
Suppliers in respective merchandise or services are invited to submit the PRE-QUALIFICATION to
Geoffe Mitch Limited so that they may be pre-qualified for submission of tenders/quotations. Bids
will be submitted in complete lots or in combination. The client prospective suppliers to supply
mandatory information for pre-qualification.
1.4 Experience
Prospective suppliers and contractors must have carried/offered out successful supply and delivery of
similar items/contracts/services and must demonstrate the willingness and commitment to meet the prequalification.
1.5 Pre-qualification Documents
These documents include questionnaire form and documents required for prospective suppliers
1.6 In order to be considered for pre-qualification prospective supplier must submit all information
herein requested.

worksfortheperiod2023 – 2024



gCS/2023/01 Supply  and delivery of Cleaning Materials ,Detergents  and Disinfectants
gCS/2023/02 Supply and delivery of pesticides
gCS/2023/03 Supply and delivery of  swimming pool chemicals
gCS/2023/04 Supply and maintenance of cleaning, gardening and fumigation equipment
gCS/2023/05 Supply  and delivery of cleaning accessories
gCS/2023/06 Supply of  computer hardware and  ICT related accessories
gCS/2023/07 Supply  and delivery of PPE’s
gCS/2023/08 Supply and delivery of office condiments e.g. milk, tea leaves, coffee, cocoa

Confectioneries etc

gCS/2023/09 Supply and delivery of toiletries  and dispensers
gCS/2023/10 Supply, repair and maintenance of Office furniture and fittings
gCS/2023/11 Supply  and delivery of  Electrical accessories
gCS/2023/12 Supply of office stationery
gCS/2023/13 Provision of bio-degradable waste disposal services
gCS/2023/14 Provision of  service and maintenance of motor vehicles &Vehicle Accessories
gCS/2023/15 Repair & Maintenance of computer ICT, software and hardware,(Printers, lap-

Tops ,desktops, UPS etc)

gCS/2023/16 Provision of  clearing and forwarding services for international purchases
gCS/2023/17 Maintenance of fire equipment(Fire Extinguisher)
gCS/2023/18 Provision of general  insurance
gCS/2023/19 Provision of transport services of staff within Nairobi
gCS/2023/20 Provision of  road transport services within Kenya, Tanzania and Uganda
gCS/2023/21 Provision of external façade cleaning services
gCS/2023/22 Maintenance of Alarm systems
gCS/2022323 Provision of Staff Recruitment Services
gCS/2023/24 Provision of Auditing Services
gCS/2023/25 Provision of health and safety  training services
gCS/2023/26 Provision of uniform
gCS/2023/27 Provision of branding advertising and media services
gCS/2023/28 Provision of medical  insurance services
gCS/2023/29 Provision of  indoor and out door plants
gCS/2023/30 Provision of Event management services and equipment
gCS/2023/31 Provision of Catering services
gCS/2023/32 Provision of  clean water services
gCS/2023/33 Provision of Fleet management services

The prequalification will be completed online and suppliers can request for the pre qualification document on email and cc to

Pre-qualification document to be sent on clearly marketed on category  applied for in the email

Access to the prequalification will be granted upon payment of a non-refundable fee of KES. 3,000 per category. All payments   will be made via:

Bank ; KCB

Account name: Geoffe Mitch services Ltd.

ACCOUNT NO: 1234953536

The deadline for participation in the prequalification exercise is 8th  May 2023 by 12.00 P.M.EAT.


Where required, all requisite documentation must be scanned and uploaded onto the online portal.

Paper/hardcopy applications will not be accepted.


Current suppliers and service providers are required to participate in order to be considered. All applicants who duly complete the online prequalification process will be notified on the outcome of their applications after completion of the vetting process.


Geoffe mitch Cleaning Services reserves the right to accept or reject any or all applications to the prequalification either in whole or in part




Documentary evidence of the following must be attached (Mandatory)

  1. Company Pin Certificate
  2. Valid TAX Compliance Certificate/Tax exemption Certificate
  3. Copy of current business permit/Trade license
  4. Proof of legal existence – Copies of Certificate of Incorporation/business registration
  5. Company /Business profile
  6. Books of Audited accounts for the last 2 years (Only for the OPEN Categories)
  7. Valid CR12 form for Limited liability companies and ID of Director(s) for Sole proprietorship/Partnership.
  8. Filled in and signed Confidential Business Questionnaire
  9. Signed Declaration form
  10. A copy of payment slip
  11. Pagination
  12. Proof of Previous works
  13. National Construction Authority NCA 8 and (for small works)
  14. Valid National Construction Authority Annual Practising License 8 and above

Additionally, suppliers shall be expected to provide documentary proof of their capability in the respective areas of application. In this case, documents detailing the necessary qualifications, experience, resources, equipment, facilities and proof of membership to a professional body where relevant should be attached.

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